Meetings and events at The Broadmoor: quick planner’s checklist
This checklist highlights the essentials meeting planners need for events at The Broadmoor: pick the right venue (indoor/outdoor), confirm room-block and food-and-beverage options, and coordinate on-site AV, transportation, and guest amenities. Contact BookResorts agents (+1 (888) 605-1350) or The Broadmoor events team to confirm availability and final costs.
In this guide
Choose the right venue for your group size
The Broadmoor offers a wide range of indoor and outdoor event spaces—from small boardrooms to pillar-free convention halls and lawn sites—so match the venue to your program format (theater, banquet, classroom) and guest count.
Use the resort’s published capacity numbers when shortlisting spaces; large conferences often use Broadmoor Hall or Bartolin Hall, while smaller meetings and private dinners can fit in Fountain Room, Remington Room, or one of the private dining rooms.
- Broadmoor Hall (pillar-free; theatre capacity listed to 6,600) — for very large conferences and exhibits.
- Bartolin Hall (large exhibit hall with 32 breakout rooms) — large trade shows and multi-track meetings.
- International Center / Colorado Hall — flexible ballrooms for mid-size conferences and productions.
- Fountain Room, Main Ballroom, Remington Room — suitable for board meetings, banquets, and ceremonies.
- Outdoor options: West Tower Lawn, Lakeside Terrace, Mountain View Terrace — select if you need scenic ceremony/reception sites.
| Venue | Type | Noted Capacity |
|---|---|---|
| Broadmoor Hall | Pillar-free ballroom / exhibit | Theatre: up to 6,600 |
| Bartolin Hall | Exhibit hall with breakout rooms | Reception: up to 6,233 (exhibit capacity listed) |
| International Center | Ballroom with stage | Theatre: up to 1,600 |
| Fountain Room | Ornate ballroom / reception | Reception: ~150 |
Plan guest rooms, room blocks and group types
The Broadmoor’s overnight inventory includes Classic Room, Premier Room, Superior Room, Suite, 1 Bedroom, and Cottage Suite, 1 Bedroom. Specify bed configurations needed (Classic Room: 2 Double Beds or 1 King Bed; Premier Room: 1 King Bed or 2 Queen Beds; Superior Room: 2 Double Beds or 1 King Bed).
When you request a room block, confirm deposit and payment policies: a first night’s room and tax deposit is required at booking and a credit card and ID may be required at check-in.
- Provide firm pick-up and cut-off dates when you reserve a block.
- Confirm whether suites or cottage suites are needed for VIPs and whether on-site meeting rooms (like Remington Room) should be held adjacent to those blocks.
- State the minimum check-in age (18) on group communications so guests arrive prepared.
| Room Type | Common Bed Options |
|---|---|
| Classic Room | 2 Double Beds or 1 King Bed |
| Premier Room | 1 King Bed or 2 Queen Beds |
| Suite, 1 Bedroom / Cottage Suite, 1 Bedroom | 1 King Bed |
Food, beverage and private dining details
The Broadmoor operates multiple restaurants and private-dining options. For plated dinners, buffets or receptions, coordinate with the resort catering team early to reserve spaces such as The Penrose Room, Ristorante del Lago, La Taverne, Lake Terrace Dining Room, Golden Bee, Summit and The Grille.
Note the property’s dress-code tiers and any venue-specific rules (for example, The Penrose Room requires a jacket for gentlemen for dinner). Make reservations for restaurant events and private dining well in advance of arrival, especially for Sunday Brunch at Lake Terrace Dining Room.
- Penrose Room: signature fine-dining restaurant; private dining options and rooftop reception space (Penrose Room Venue).
- Lake Terrace Dining Room: breakfast and Sunday Brunch; connects to Lakeside Terrace for outdoor ceremonies/receptions.
- Golden Bee: pub setting with a rooftop patio that can be booked for small private events (suited for ~60 guests or less).
- Confirm hours and whether restaurants accept day guests when planning off-site attendees who will dine on property.
| Restaurant | Typical Service / Hours (check with hotel) |
|---|---|
| The Penrose Room | Dinner; listed hours typically 5:00 p.m. – 9:00 p.m. |
| Lake Terrace Dining Room | Breakfast & Sunday Brunch; breakfast hours listed Wed–Sat 7:00 a.m.–11:00 a.m.; brunch Sun 9:00 a.m.–1:00 p.m. |
| Golden Bee | Pub fare; hours listed roughly 11:30 a.m.–11:00 p.m. |
AV, staging and on-site production
Large spaces such as Broadmoor Hall, International Center and Bartolin Hall are equipped to handle full production needs; ask the events team for the venue’s tech rider, stage dimensions, and rigging limits. For theatre-style presentations, verify screen and projector specifications and whether in-house AV or approved vendors are required.
For breakout rooms, boardrooms and private dining presentations, confirm microphone options (lapel/handheld), laptop inputs, and internet bandwidth for simultaneous streaming or hybrid meetings.
- Request a detailed AV quote that lists items provided (projectors, screens, microphones, technician time) and what is chargeable.
- Confirm whether the venue requires in-house AV staff or permits outside vendors.
- Test Wi-Fi and wired connections ahead of the first session; the resort broadcasts internet under the network name 'Broadmoor' as part of the Daily Resort Charge.
| Need | Planner Action |
|---|---|
| Stage or theatrical lighting | Request technical specs and lighting plot from events team |
| Hybrid / streaming | Confirm internet upload speeds and available A/V encoding hardware |
| Breakout-room setups | Confirm furniture, screens, and local AV technician coverage |
Logistics: arrival, transport, parking and resort charges
The Broadmoor’s address is 1 Lake Avenue, Colorado Springs, CO 80906. For group arrival planning, note the nearest commercial airport is Colorado Springs Airport (COS), about 11–12 miles away; shuttle and private-transfer options are available through the property’s transportation partners.
Plan for parking and incidental charges: overnight self-parking and valet have published surcharges, and the resort applies a Daily Resort Charge per room that includes internet and other services—confirm current rates and which items are covered for your group.
- Airport access: COS is the closest; Denver International Airport (DEN) is commonly used as a secondary option (longer drive).
- Parking: the resort publishes self-parking and valet surcharges for overnight guests—confirm with events team for group vehicle needs.
- Daily Resort Charge covers wireless internet and other services; verify whether those items will be available in meeting rooms or only guest rooms/public areas.
| Contact | Phone / Note |
|---|---|
| BookResorts agents (24/7) | +1 (888) 605-1350 |
| Hotel address | 1 Lake Avenue, Colorado Springs, CO 80906 |
| Check-in / Check-out | Check-in after 4:00 p.m.; check-out 12:00 p.m. (noon) |
On-site amenities and attendee extras
Registered overnight guests and Golf Club members have access to The Spa at The Broadmoor, fitness facilities, pools, tennis and golf; pool and spa access is restricted and not available to outside day visitors. Use these amenities in your post-conference communications to encourage room-block pickup.
If you plan leisure add-ons for attendees—golf clinics, spa treatments, lake activities or guided local excursions—book them early, especially for weekend events and peak season.
- Spa: The Spa at The Broadmoor is a 43,000 sq ft facility with signature treatments; spa and fitness access is reserved for registered overnight guests and Golf Club members.
- Pools: There are three pools and three hot tubs on property; outdoor Lake Terrace Pool and cabanas are seasonal.
- Activities: on-site options include golf, tennis, bowling, lake rowing/canoeing and Broadmoor Seven Falls shuttle for registered guests.
| Amenity | Notes |
|---|---|
| Pools & hot tubs | Three pools and three hot tubs; some indoor pools open year-round; Lake Terrace Pool seasonal |
| Spa & Fitness | Spa hours listed daily 8:30 a.m.–6:00 p.m.; Fitness Center hours 5:30 a.m.–7:00 p.m. |
| Golf & Tennis | Golf Shop and Racquet Shop hours published; book lessons/courts in advance |
